Applying to Your Program

Applying to Study Away Programs

  • Follow the instructions listed on your program’s website. Some applications are electronic while others required hard copy application materials. Stay in close contact with your program to ensure that you submit a complete application by their listed deadline.
  • Most applications require one or more of the following:
    • Essay. Programs usually wish to assess your motivations for study abroad and will ask for a short essay. This also serves as an example of your writing ability.
    • Letters of recommendation. These should be written by professors who know you and your academic abilities. Ask a faculty member who knows your work best, even if the professor is outside your major. Be sure to give the form to the professor at least 10 days before you wish it to be submitted. The recommendation can be mailed directly to the program or university, or you can ask for it in a signed and sealed envelope to enclose with your application. Always request to have recommendations from your professors completed on a specific date so there can be no confusion.
    • Director’s Approval. Many programs require the signature and assurance from the Director that you are in good academic standing and will receive transfer credit upon successful completion of the program. The Approval From needs to be downloaded and printed from your online application for the Director to sign, and my be simply dropped off in the International Education and Study Away Office; you need not make an appointment to have this form signed. However, the Director will not sign this form if you have not met with her about your study away plans. In this case, you may schedule a meeting with her and bring the form with you. Since hundreds of students submit applications to study abroad in a year, it is imperative that you submit your approval forms to the Director several weeks before the deadline. Do not wait until a few days or even a week before the application is due. It is to your advantage to submit the application to the program as early as possible. Many programs fill their quotas early and acceptance is on a rolling basis.
    • Transcripts. You must order an official copy of your Williams transcript from the Registrar’s Office. You may have your transcript sent directly to the program or you can pick it up and enclose it with your application. Transcript requests require a signature so e-mail is not acceptable. Allow a few days for the processing of your transcript request.
    • Medical Report. This form can be completed at the Health Center. Be sure to discuss with the folks at the Health Center any physical or medical/psychological problems which might interfere with your ability to take full advantage of your foreign study experience.
  • Application Deadlines: The deadlines vary from program to program. Basically deadlines for fall or full-year programs are from December l to mid-April; for spring programs from October l to mid-November. Be sure to check deadline dates carefully. Many programs have rolling admissions rather than a specific deadline, so the general rule is: submit your application as soon as you know which program(s) you want to apply to. You must assume responsibility for checking on the application deadline and on the status of your completed application.
  • Direct all program specific application questions to your program provider.
  • Request official transcript to be sent to Williams upon successful completion of your program.